Executive Assistant-Surgical Division - Bridgewater NJ

Bausch + Lomb (NYSE/TSX: BLCO) is a leading global eye health company dedicated to protecting and enhancing the gift of sight for millions of people around the world—from the moment of birth through every phase of life. Our mission is simple, yet powerful: helping you see better, to live better.

Our comprehensive portfolio of over 400 products is fully integrated and built to serve our customers across the full spectrum of their eye health needs throughout their lives. Our iconic brand is built on the deep trust and loyalty of our customers established over our 170-year history. We have a significant global research, development, manufacturing and commercial footprint of approximately 13,000 employees and a presence in approximately 100 countries, extending our reach to billions of potential customers across the globe. We have long been associated with many of the most significant advances in eye health, and we believe we are well positioned to continue leading the advancement of eye health in the future.

The Executive Assistant will provide support to the Vice President & General Manager, U.S. Surgical.  This will be a hybrid office-based role out of Bridgewater, NJ.  The Executive Assistant’s responsibilities will require flexibility, a positive attitude and receptiveness to changing responsibilities, multiple demands and an ability to make effective decisions. The Executive Assistant must always act with a positive and professional demeanor.  A “teamwork” orientation is essential to provide effective administrative support as well as provide backup support as needed for other executives.

Responsibilities

•    Maintain schedule/calendar of key departmental engagements, industry programs, meetings and events and major meetings.
•    For the U.S. Surgical Executive staff, manage all expense activities including CAF’s, expense approvals, MSAs and purchase orders on a daily basis, and ensure that all requisitions are addressed and vetted in accordance with the company policies / authority matrix.
•    Manage travel arrangements, expense reports, review expense approvals etc.
•    Coordinate all monthly metrics meetings, follow up actions, etc.
•    Coordinate all visitors and meeting schedules to ensure details are managed accordingly that includes visitor passes, meals and hotel contract processes. 
•    Greet clients and vendors in a professional manner.
•    Manage executives key event calendars around major meetings and conferences such as AAO, ASCRS, ASRS, Hawaiian Eye, Kiawah Eye, ESCRS, AECOS, etc.
•    Prepare PowerPoint slide presentations as requested.
•    Manage all legal documents and signatures and maintain adequate files per company guidelines and SPOs.
•    Maintain an organized filing system, triage all telephone inquiries.
•    Participate in “special projects” as requested.
•    Handle multiple requests on a daily basis and take initiative to problem solve issues and challenges daily.
•    Distribution of key communications from the VP/GM to internal staff and customers, proofread and provide feedback as needed.

Qualifications

•    College degree preferred
•    Minimum of 3 years of experience supporting a senior-level executive
•    Superior attention to detail
•    Ability to handle highly sensitive information with complete confidentiality
•    Ability to maintain consistent and high levels of performance
•    Ability to partner with and advise supervisor and team
•    Ability to work in a time-sensitive, fast-paced environment
•    Demonstrate ownership and execution of primary responsibilities, anticipate needs and solve issues quickly/effectively
•    Strong ability to multi-task projects across groups
•    Strong verbal and written communication skills
•    Ability to manage expectations and meet deadlines, work beyond normal work hours as needed
•    Ability to think beyond the task to the overall project objectives and improve processes
•    Willingness to remain in contact after-hours/weekends as necessary
•    Ability to engage with internal/external stakeholders to coordinate meetings/travel
•    Experience working on highly confidential projects with appropriate discretion and sensitivity
•    Ownership mindset for projects and ability to follow-up and see projects through to completion
•    Maintain a consistent work schedule regarding work times and provide timely notice when a change in the work schedule is required
•    Strong working knowledge of Word, Excel, PowerPoint, ERP systems, Outlook, and Visio
•    Exhibit initiative and “follow-through” to help leadership and the team achieve priorities and results 
•    Communicate on a timely basis the status of tasks, especially if the timely completion of tasks is falling behind
•    Maintain and be able to access key contracts for the group

Comprehensive Benefits

We recognize your physical, financial, and emotional wellbeing is a significant part of what allows you to be successful at work and at home. Our generous benefits package includes:
•    Medical, Dental, and Vision Coverage
•    Flexible Spending Account (FSA)
•    Life Insurance
•    401(k) Savings Plan
•    Employee Stock Purchase Plan
•    Employee Assistance Plan (EAP)
•    Parental Leave Program
•    Free Bausch + Lomb Contact Lenses
•    Group Legal Services
•    Education Assistance Program
•    Adoption Benefits

Learn more at https://www.bauschsurgical.com/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

For U.S. locations that require disclosure of compensation, the starting pay for this role is between $100,000.00 and  $120,000.00.  The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors.

U.S. based employees may be eligible for short-term and/or long-term incentives. They may also be eligible to participate in medical, dental, vision insurance, disability and life insurance,  a 401(k) plan and company match, a tuition reimbursement program (select degrees), company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive sick time, floating holidays and paid vacation.

Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms.  To learn more please read Bausch + Lomb's Job Offer Fraud Statement.

Our Benefit Programs: Employee Benefits: Bausch + Lomb

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.