Executive Assistant, US Vision Care

Bausch + Lomb (NYSE/TSX: BLCO) is a leading global eye health company dedicated to protecting and enhancing the gift of sight for millions of people around the world—from the moment of birth through every phase of life. Our mission is simple, yet powerful: helping you see better, to live better.

Our comprehensive portfolio of over 400 products is fully integrated and built to serve our customers across the full spectrum of their eye health needs throughout their lives. Our iconic brand is built on the deep trust and loyalty of our customers established over our 170-year history. We have a significant global research, development, manufacturing and commercial footprint of approximately 13,000 employees and a presence in approximately 100 countries, extending our reach to billions of potential customers across the globe. We have long been associated with many of the most significant advances in eye health, and we believe we are well positioned to continue leading the advancement of eye health in the future.

B+L is seeking an Executive Assistant (EA) to support the US Vision Care VP/GM in delivering high-level administrative and operational support within a fast-paced commercial environment. This role requires strong judgment, discretion, and the ability to proactively manage competing priorities with professionalism and confidence. The EA will serve as a trusted partner to the VP/GM, helping to enable leadership effectiveness and ensure seamless coordination across internal and external stakeholders.

The ideal candidate will bring a flexible, solutions-oriented mindset, a strong sense of teamwork, and the ability to provide back-up administrative support to other leaders as needed.

Key Responsibilities

Executive & Business Support

• Provide daily executive administrative support to the US Vision Care VP/GM, including managing priorities, deadlines, and follow-ups.
• Anticipate needs, identify potential issues early, and resolve challenges independently while keeping the VP/GM informed.
• Draft, proofread, and distribute key communications on behalf of the VP/GM; ensure accuracy, tone, and professionalism.

Calendar, Meeting & Event Management

• Own complex calendar management, including scheduling internal/external meetings across time zones and coordinating logistics and agendas.
• Maintain the department calendar of key business engagements, industry programs, leadership meetings, and major events.
• Coordinate recurring operating rhythms (e.g., monthly metrics meetings), track action items, and follow up to closure.
• Support major meetings and conferences (e.g., AAO and other industry events) by coordinating schedules, prep materials, and logistics.

Travel & Expense Administration

• Manage end-to-end travel planning (flights, hotels, ground transportation) and prepare detailed itineraries.
• Process and reconcile expense reports; support expense approvals and related documentation in alignment with company policies.
• Coordinate administrative purchasing needs as applicable (e.g., requisitions, purchase orders, contracts), ensuring compliance with company authority matrix and SOPs.

Visitor & Onsite Coordination

• Coordinate visitors, meetings, and onsite logistics, including visitor access, meals, meeting space, and hotel arrangements as needed.
• Greet clients, customers, and vendors in a professional and welcoming manner and ensure a positive on-site experience.

Documents, Compliance & Administration

• Manage business documentation requiring signatures and approvals; maintain organized electronic files in accordance with company guidelines and SOPs.
• Maintain a structured filing system and effectively triage phone calls, inquiries, and requests.
• Support preparation of materials such as PowerPoint presentations and meeting documents as requested.

Projects & Continuous Improvement

• Support special projects and cross-functional initiatives as needed, including tracking milestones and driving timely completion.
• Identify opportunities to streamline administrative processes and improve how the leadership team operates.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Minimum of 3 years of experience supporting a senior-level executive (VP-level or equivalent preferred).
• Experience supporting leaders in a commercial, matrixed organization (healthcare, consumer, pharma/med device a plus).
• Experience coordinating large meetings/events and supporting conference planning.
• Experience supporting contracts, purchase orders, and related administrative workflows.
• Exceptional attention to detail, organization, and follow-through.
• Demonstrated ability to handle highly confidential and sensitive information with discretion.
• Strong written and verbal communication skills with a professional executive presence.
• Proven ability to manage competing priorities in a time-sensitive, fast-paced environment.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort learning internal systems (e.g., ERP and collaboration tools).

• High judgment and proactive problem-solving
• Ownership mindset; tracks work to completion
• Strong stakeholder management and ability to influence through partnership
• Calm under pressure; adaptable and flexible with shifting priorities
• Team-oriented and willing to provide backup support as needed
• Willingness to remain reachable after-hours/weekends periodically based on business needs

• Up to 25% domestic travel required.
• This role is eligible for our hybrid work schedule, allowing for up to 2 days/week of telecommuting from home and 3 days/week in our Bridgewater, NJ corporate office.

This position may be available in the following location(s): US - Bridgewater, NJ

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

For U.S. locations that require disclosure of compensation, the starting pay for this role is between $90,000.00 and  $105,000.00.  The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors.

U.S. based employees may be eligible for short-term and/or long-term incentives. They may also be eligible to participate in medical, dental, vision insurance, disability and life insurance,  a 401(k) plan and company match, a tuition reimbursement program (select degrees), company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive sick time, floating holidays and paid vacation.

Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms.

To learn more please read Bausch + Lomb's Job Offer Fraud Statement.

Our Benefit Programs: Employee Benefits: Bausch + Lomb

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.